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On scholarly communication and university presses


On scholarly communication and university presses


When I was at the SSP meeting in San Francisco this week, I ran into an old friend who is the director of a noted university press. We talked about several things in the business, but I got around to asking, "What's your rights picture? Do you have a pretty good handle on what you have?" His response was, "Yes, we really do. We have a great picture. From 1998, anyway."

I should note that when I shared this vignette with a friend at a very large trade publisher, the recognition was almost palpable through email, but yet with a fortitude-conveying, "We'll get there," response. (Indeed, various scenarios could drive the recapture of this historical rights data faster than others. But I digress.) I shall note this is not an uncommon scenario, and it leads into a bigger riff.

There's a lot of talk right now within universities about remaking scholarly communication, and with that, remaking the relationship between libraries and university presses (I've contributed to some of this, myself). But what's becoming obvious to me is that there is often a pretty serious disconnect between these two worlds; in fact, a potentially crippling one.

Certainly, if university presses could gain recognition within university administrations that they are handicapped in an open market and need economic subsidization as a core academic enterprise, they would be significantly healthier, and could afford more assertiveness in product development and differentiation. But this is the least of the misunderstandings.

As another press friend said, "Librarians think they can prepare content in xml, push a button, place it on a website, and declare themselves publishers." And while that is a simplication of what libraries are thinking, in that rests so much of our common problem.

Because, first, truly, that can be a lot of what there is to publishing. But it is a very different kind of publishing than publishers have been involved with. Not necessarily better or worse, but very, very different. As we enter a world of mixed and interactive media, push-button publishing may be more like what some publishing will be. Not all, and I think not ever, all. And even in the most panglossian visions of e-publishing, you are still on the hook for the most important things that publishing has always been about: nurturing a work, building community, creating buzz, starting conversations. And the more I think about these central aspects of publishing - the social aspects of publishing - I am not at all convinced that librarians, despite their technical whiz with text/xml, have got even a basic clue about what these things mean. Building great, nifty mixed media products doesn't build viral marketing; doesn't find readers; doesn't build an audience; and doesn't find revenue.

In short, I am coming to the conclusion that librarians are likely to be lousy publishers.

But the most important thing to me about this recent spate of conversations is that libraries so utterly and completely miss what it means to publish what publishers have been publishing for the past several hundred years - longer form articles and manuscripts. The publishing work flow is intense: it requires significant hand- and thought-work. Editors don't sit around at their desks waiting for pretty, tightly-formed, well-argued drafts to come floating by. There is a lot of work in finding, attracting, grooming talent; encouraging the actual writing; producing coherent drafts; editing; presentation; administration; rights; marketing; and distribution. Some of these things are made easier by Web 2.0 and social computing, but in most cases, the workload has only increased, at least in the short term. For example, as a publisher, I have to now build buzz on-line as well as through my sales reps. Not only am I required to send the author traveling around 50 cities and 220 bookstores, but I will likely need to provide him or her a blog as well. Convince them to write more than "Hello, I have a blog," and to engage their fans in MySpace. And a core piece of publishing -- making sure what goes out to the world is literate and persuasive -- is always going to be hard work.

We're just not that smart, humans; it is really difficult to communicate with each other. Not everything is going to be improved by being processed through a collaborative, social mill. The best things are always going to take somebody's care, and love.

What librarians are missing is that all the talk of reinventing scholarly communication does almost nothing to actually help publishers publish. It doesn't alleviate the suffering; it creates an added distraction. It doesn't suddenly reinvent the economics of publishing or equip publishers with brand new staffs perfectly attuned to networked information after years of practice with their facebook profiles. Libraries are somewhat akin to Medieval physicians administering tonics to eliminate fever while instructing their patients to avoid approaching bodies of water at the time of full moons and teaching them how to make curative herbal teas.

I think anyone who has heard me talk, or reads anything I have written, knows how excited I am about some of the possibilities for building new forms of communication - for building new community - that our maturing understanding of network technologies is bringing us. But we have to appreciate the work that we are doing now, as publishers, as a society, and to bring these values together in a way that respects the best of what has been, and what could be. If either of these sets of institutions are to participate in a solution - libraries and presses - it will require serious, long-term, fundamental re-invention of their essence. There's pain there; it won't be avoided. And we're not there yet.

But we'll get there.

Jun 08, 2007 | Categories: Libraries, Publishing | pbrantley

12 comments

Comment from: T Scott [Visitor] Email · http://tscott.typepad.com
This is a gross simplification, but having spent a great deal of time over the past few years talking with publishers and librarians in various venues, I think maybe librarians confuse publishers & printers. I would equate what you refer to as "push-button publishing" with the work that printers do in the print world -- get a piece of work ready for distribution. Important, critical, often requiring a high-degree of skill to do really well, so I don't intend to demean it. But a long, long way from encompassing all that is involved with publishing. And unless librarians become much smarter about all of those aspects, I tend to agree with you that they will be very lousy publishers.
06/08/07 @ 16:51
Comment from: Adam Hodgkin [Visitor] Email
I am not so sure that Publishers are good publishers when it comes to the skills and mind-set needed to re-invent the business. I suggest that re-inventing the role of the university press should happen, would be more likely to happen, outside the traditional walls of the subsidised university presses. To British eyes the fact that all (?) American University presses seems to require significant subsidy indicates a failure of publishing imagination, and innovation, within those operations. Oxford UP hands over a massive subsidy to its parent every year and Cambridge UP has generated significant profits over the years... not so sure what happens to them. A traditional university press can be a largely self-funding operation even if some of its more specialist activities lose money; (but why -- after all, few good science publishers lose money. There are not so many Aramaic texts in need of publication and commentary)

To make this new press happen, the sponsor, preferably a large and leading University or consortium, needs to look long and hard at the role of Open Source (success? of Moodle), Open Access (the success of PLoS) and consider how a reputable venture capital firm might want to get involved in funding and supporting the mission.

A vignette. Twenty years ago I spent some months at CMU investigating whether OUP (my employer) and CMU could launch an Electronic University Press. I think something could have been done..... though one of the Press's most senior Delegates said to me sniffily that CMU was not as good a choice as Harvard or MIT (the episodic and idiotic snobbery of Oxbridge Professors is hard to credit, and in this case of course totally off-beam when it came to assessing the computer science and engineering excellence of CMU).
06/09/07 @ 06:55
Comment from: c hamaker [Visitor] Email
I've been watching and talking to publishers of various types for over 25 years, and I think the social aspects of what makes publishing run, whether books or journals is the "secret" to publishing success beyond the obvious physical or bitstream product. The cost of that portion of publishing that is the people effort, the networking, the figuring out who knows what and is talented enough and willing to produce a work, an article, a book, or who has the contacts/respect/prestige to create or maintain a review system, doesn't get enough mention in discussions of the economics of publishing, where we can put a definitive cost on copy editing or server space. I'd be interested in an estimate of what portion of publishing cost is just that, the elusive "people" factor. I suspect its high, and that without it we would not have publishing as we know it.
06/09/07 @ 07:20
Comment from: Paul Courant [Visitor] Email
To be sure, librarians in general may not be very good publishers. The problem is that publishers in general may not be very good publishers either. Many spend a lot of energy trying to save their businesses by locking up content that was mostly bought and paid for by someone else. It's hardly surprising that many of us who are committed to an environment that fosters easy exchange of academic work believe that we are ill-served by such behavior, and thus look to the set of institutions -- libraries -- that at least seem to have the right sense of mission, even if they haven't yet developed all of the requisite skills.

With that off my chest, let me note that the problem varies greatly by discipline and by form of publication. For much of the academic journal literature, many of the important social aspects of publication that Peter talks about are performed principally by disciplines and communities of practice rather than by editors. There may be a market niche, possibly even a large one, for alternative forms of publication in this space.

For books and monographs, of course it is essential that there be a robust system of nonprofit publication, and it makes all the sense in the world that university presses would be at the center of that system. But it's not at all clear, in an envirnoment where the technologies and economics of making work public have changed radically, that a large number of small university presses will constitute the most effective system.

So, being less ambitious and visionary than Peter, I suggest that if we aligned the missions of universities and university presses (and, by the way, libraries) we would have made a good deal of useful progress.
06/09/07 @ 07:53
Comment from: pbrantley [Member] Email
There are a couple of mis-readings here, already. In tacit agreement with Adam, I was not suggesting that in the developing New World of Publishing, existing presses would necessarily be any better at executing than other actors; thus my conclusion that there would be plenty of pain ahead for both libraries and publishers. However, as T Scott suggests, a lot of what publishing deals with, libraries don't see well enough to interpret, or at best nonchalantly gloss-over, to the detriment of the whole endeavor and dialogue.

I was also trying to avoid the sector that Paul Courant pays the most attention to in his post: i.e., niche, domain focussed scholarly journal literature. I agree that a diversity of production and review models lends itself most readily to this market among all the sectors. Here indeed, a bold striking of new paths might be very interesting and rewarding, and I certainly bow to Paul's vision here.

It is conceivable that we are perceiving the beginnings of a significant industrial shift whereby the Academy embraces the re-development of the micro-sectors of publishing that it is most concerned with, abandoning the remainder of traditional (longer-form) publishing to fully-exposed markets. (What forms survival might take in this latter domain, I leave to more informed speculation.) To a large degree, I would suggest the process of reclamation, triage, and abandonment is already under way, and the pain that many UP directors are feeling is in part a result.

It is definitely the case that academic publishing consolidation might be an inevitable outcome of these changes. Newspapers may be our canaries.
06/09/07 @ 10:10
Comment from: Sandy Thatcher [Visitor] Email · http://www.psupress.org
You're right, Peter, that the complexity of the process of acquisitions in scholarly book publishing is not well understood by librarians, administrators, or even by many faculty who are most directly exposed to it (because they don't see the whole picture, except for perhaps the relative handful that serve on press editorial boards). Our librarians at Penn State, some of whom have served on our editorial board (and therefore know more about the process at first hand than do many of their colleagues elsewhere) and a few of whom (like Bonnie MacEwan, now head librarian at Auburn) have had intensive exposure to this process, had the good sense not to try reinventing the wheel when they had aspirations to take on more of a role in publishing and instead helped us forge a very mutually beneficial alliance where we combine our respective strengths in an enterprise that is much more than the sum of the two parts, our Office of Digital Scholarly Publishing. Long ago I made an effort to illuminate the "value added" by editorial acquisitions in a 50-page article titled "Listbuilding at University Presses" that was the final article in a volume titled "Editors as Gatekeepers" edited by Rita J. Simon and James J. Fyfe (Rowman and Littlefield, 1994). In it I identified nine types of functions that such editors serve as part of the process of scholarly communication: hunter, selector, shaper, linker, stimulator, shepherd, promoter, ally, and reticulator. I later updated this essay and abbreviated it for an article in the Journal of Scholarly Publishing titled "The "Value Added' in Editorial Acquisitions" (available here: http://www.utpjournals.com/jsp/jsp302.html)
06/09/07 @ 10:18
Comment from: Sandy Thatcher [Visitor] Email · http://www.psupress.org
To follow up further, i would remind Adam Hodgkin that Cambridge University Press nearly went bankrupt some twenty years ago and had to take radical measures to stay alive, and that OUP's financial success historically relies in great part on its sales of bibles. Neither CUP nor OUP thereforfe is necessarily a good model for American university presses, not to mention that none of our presses has a 500-year backlist!

Chuck Hamaker is right on target about the lack of appreciation for the "people effort, networking," etc. I hope he will read my article on "The 'Value Added' in Editorial Acquisitions" as an attempt to shine light on this complex (and expensive) process.

Paul Courant is right that book publishing is quite different from journal publishing in university presses, whose service for the latter has mainly been in production, circulation, and marketing rather than in editorial development My article makes this difference quite clear and shows why the role that presses play in book publishing is so much more valuable—I would even say essential— than in journal publishing. As for joint efforts by presses, he need look no further than his own CIC presses, which together with the CIC libraries, proposed a major joint effort in online monograph publishing way back in 1996. There is no reason that this idea can't be revived.

06/09/07 @ 10:29
Comment from: Adam Hodgkin [Visitor] Email
The Oxford and Cambridge presses now have similar scale to their parent instituitions (number of employees, or revenues). Twenty five years ago OUP was also close to a financial crisis -- and its success in the last 40 years has had nothing to do with Bibles. Sandy Thatcher knows that no publisher can survive and prosper by living on a backlist. Both CUP and OUP have grown successful Journals and ELT (ESL) businesses which have been highly profitable and international. So it would now be quite impossible for these relatively large publishers to be rescued or recapitalised by institutional subsidy.

Like Sandy I doubt that they are a good model for American University Presses, but I doubt that American UPs are a good model for universities in other countries. Its unlikely that the excellent and still emerging Chinese and Indian university systems will have anything like them. Having the best possible libraries and educational information systems -- that it is another goal and the University strategic planners in all countries must be giving the library considerable focus. But the multi-subject press based on a single institution? Not very likely that investment will go in that direction.

The major international universities will surely continue to be forces in research publishing. I doubt that this will be exercised through the growth of University Presses on the American or the British model. BE press or PLoS are much more interesting as possible precursors of a new style university publisher, founded in the 'spirit' of the old-style university press, but with a distinctive market and technology capability.
06/10/07 @ 00:27
Comment from: Karla Hahn [Visitor] Email
I think the question is not who is going to be a better publisher, but rather how are the existing institutions of libraries and university presses going to adapt to a radically different communication landscape and how can universities align the libraries and presses they support (where they support both) and generally provide the communication infrastructure that advances research and scholarship.

Scholarly communication is a gloriously complex activity and draws on an ever-expanding and ever-evolving range of institutions and infrastructure. Whatever piece of that process we choose to label publishing will be similarly complex, expanding, and evolving. No single set of participants understands fully all of the efforts others make (and I must note that we have not mentioned many of the key participants yet in this thread of discussion).

Libraries such as those among the DLF membership surely are quite capable of developing and supporting the kinds of sophisticated publishing services you describe even if many librarians do not today have a complete understanding of the traditional services presses provide. Institutions like Columbia, Michigan, the CDL, Penn State, and Rice are certainly not approaching their explorations of publishing support naively, nor without drawing on substantial expertise from the publishing community. Surely at least some university presses (judging from last week's university press-sponsored meeting on library-press partnerships) are eager to engage in rethinking their traditional activities to better align them with their sponsoring institutions' research enterprises and hopefully therefore re-engaging broader institutional support.

It is hyperbole to suggest that libraries imagine that they are ready to replace university presses today. They are, appropriately, quite ready to talk about what they can do to advance scholarly communication and to begin exploring what new roles it may be appropriate for them to take, what new expertise they need to acquire, and what partnerships they can explore in creating a much healthier and more sustainable system of communication including scholarly publishing services.
06/11/07 @ 13:07
Comment from: Mike Furlough [Visitor] Email
Librarians make lousy publishers because we aren't publishers, we're librarians. The question isn't how can we replicate and replace what publishers do well, but partner to extend those activities and how they works for researchers so that the institution is better served.
06/14/07 @ 14:45
Comment from: Peter Gorman [Visitor] Email

I think a lot of the points made here apply equally well in the realm of digital libraries, where it is also not enough to just produce the goods and slap them on a Web server. We're involved in engaging contributors, negotiating rights, discovering audiences, finding the most effective modes of delivery and use, and marketing the result. This is particularly true when we work with faculty rather than library collections. I was about to say the only thing on the publishing list we don't have to deal with is editing, but selection of content from large collections is itself an editorial process.



This not a claim that having a digital library program will make a library a good publisher, but rather recognition that we need to develop much of the same kinds of expertise if we're to be able to claim success in either domain.



The two areas do differ substantially, of course, in the role publishing plays in academic advancement and reward, and that's where libraries have an important part in the conversation whether or not we try to become publishers.



06/15/07 @ 12:44
Comment from: Thomas Bacher [Visitor] Email · http://www.thepress.purdue.edu
At Purdue, the library and press have cooperated for over a decade (I report to the Dean of Libraries). The future of scholarship exists in this new subsection between publishers and libraries. Librarians are not publishers and should not try to be. Digitizing material is not publishing and beyond that even digitized material needs editing. Publishers must be customer sensitive in preparing materials. Librarians have to be sensitive in selecting and preserving content. Cooperation at Purdue has led to many digital projects that suit both needs. In essence, the knowledge base of the University Press and the Library foster solutions that take into account all facets of scholarly communication.
06/18/07 @ 07:01

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